New Guidelines for Flyers for Popular Chivalry
Schedule
Contact the Kingdom Calendar Deputy to reserve your date on the
Kingdom Calendar for your event. Events not on the Official Kingdom
Calendar (Extended Calendar - Google Spreadsheet) will not be
published. The Group Seneschal is the only person authorized to reserve
or release a date on the Kingdom Calendar. Only the Kingdom Calendar
Deputy can officially confirm a date reservation or cancellation.
Frequency
Kingdom Level Events will have two full page flyers, the month
before and the month of the event. Local events will have one halfpage
flyer published the month of the event, or the month before if
the event falls within the first 10 days of the month. Local stewards
are encouraged to send in flyers the month before their event, if
space allows, flyers will be published based on order of receipt.
Submitting
Electronically submit your event flyer before the deadline to
chronicler@meridies.org. Formats, in order of preference, are: .pdf, .doc,
.pub, .jpg.
Publishing deadlines are the 1st of the month proceeding the publication
month. IE: items to be published in the July Popular Chivalry must
be submitted before June 1st. The Kingdom Chronicler will send
confirmation of receipt for all flyers and officer letters received. If you
do
not have a confirmation of receipt of your flyer, the Kingdom Chronicler
does not have your flyer.
Art & Creative Works
All art submitted with flyers must have permission to publish. This
information should be included in the email accompanying your flyer.
All original creative works, including cover or filler art, writing or
photos
must be accompanied by the correct release form. Flyers containing art
obtained from public domain sources must submit source of art.
Design
Sizes have changed slightly:
Half page: 7.75" wide by 4.75" high
Full Page: 7.75" wide by 9.75" high
All ads must contain the following information:
- Name of the event
- Name of the sponsoring group
- Date of event
- Name, email address and phone number of the event steward and reservations person (legal & SCA)
- If there is a fee, flyers must include: "Make checks payable to: SCA, Inc/group name"
- Location of site including: site name, physical street address,
city, state and zip
- Directions to the site
- Time the event opens and closes
- Prices including weekend, daytrip, child, and off-board fees
Use WHITE BACKGROUNDS and LINE DRAWING images for flyers.
Grayscale or color images and dark backgrounds do not work well and
may make your flyer unreadable. Do not use fonts smaller than 8 point.
9 point or larger is preferred. Chose fonts wisely. Some ornate fonts are
VERY hard to read when reproduced.
All local events must have a $5 fee for non-members, if there is a fee to
attend the event. If there is a discounted fee for minors, then nonmember
minors do not pay the $5 non-member fee. Please word your
flyers so that this is understood.
